You can use this feature only if your organization supports it. For help, contact your administrator.
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Before you use Google Workspace with Gemini
- Gemini feature suggestions don’t represent Google’s views, and should not be attributed to Google.
- Don’t rely on Gemini features as medical, legal, financial, or other professional advice.
- Gemini features may suggest inaccurate or inappropriate information. Your feedback makes Gemini more helpful and safe.
- Enterprise end users can submit feedback to Google Workspace regarding their experience using generative AI features. End users are informed before submitting the feedback that feedback data should not contain personal, sensitive, or confidential information and may be read by humans.
Using this guide
In this guide, you'll use Google Workspace with Gemini in Google Docs, Gmail, Sheets, or Slides. We'll give you visual cues on how to do this, but for details, refer to our cheat sheet.
Gemini cheat sheet Tips for writing prompts
When you're ready, see below for examples of how to make the most of Gemini in your job role.
Tip: If you don't like Gemini's first suggestion for any given prompt, ask it to try again before inserting its suggestion
Recruit & hire for a job opening
Google Workspace with Gemini can help with your entire hiring pipeline, from advertising and recruiting for the position, through actual interviews. Use Gemini to generate content for you to update.
1. Draft the job description
Use Gemini to draft a job description from scratch. Gemini can do this based on just the job title. Using the draft as a starting point, collaborate with your hiring team in Docs to refine and finalize the description.
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Setup: |
In a Google Doc, use Help me Write |
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Prompt: |
"Write a job description for a [job title], including the required skills and experience, as well as a summary of [company name] and the position." Examples of the job title might be "Senior Product Manager" or "Regional Sales Representative." |
2. Draft the job posting
Based on your job description, ask Gemini to draft 2 versions of a job posting, along with 3 hashtags, targeting the ideal candidate for the position. Refine the job post as you like, then post it to your favorite job listing site.
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Setup: |
In your Google Doc, select the job description. Then use Help me Write |
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Prompt: |
"Using this job description, provide 2 options for a job post directed at [target audience]. Include 3 hashtags for each option." Examples of the target audience might be "mid-level manager" or "someone with international experience." |
3. Send an outreach email to a candidate
Use Gemini to draft personalized emails to candidates you'd like to recruit for the position. Gemini can get started based on just the job title. For a personal touch, ask it to mention a specific project or achievement listed on the candidate's resume or public profile.
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Setup: |
In a Gmail compose window use Help me Write |
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Prompt: |
"Write an email to a job candidate about a job opening for [insert job title]. Mention something about [specific project or achievement]." To find a specific project or achievement for that candidate, refer to their resume or public job profile. |
4. Prepare interview questions
Gemini can also help prepare interview questions for your candidate, giving you ideas so you don't have to start from scratch. It can do this based on the job title, even tailoring questions for specific audience, such as a VP, manager, or individual contributor.
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Setup: |
In a Google Doc, use Help me Write |
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Prompt: |
"Create a list of interview questions for the job role [job role]. Tailor the questions for a [audience]." Examples of audience might be "VP," "CFO," "individual contributor," or "manager." |
5. Track your interview pipeline
Use Gemini in Sheets to quickly create a table where your team can track, monitor, and report on the status of interview candidates—all in one central spreadsheet.
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Setup: |
In a blank Google Sheet, use Ask Gemini |
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Prompt: |
"Create a table for tracking interview candidates for a job position we're trying to fill." |
Onboard new employees
Draft an onboarding checklist
Use AI to draft a checklist of tasks for new employees who are hired into a specific position. Google Workspace with Gemini can give you an initial draft that you can then refine.
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Setup: |
In a blank Google Sheet, use Ask Gemini |
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Prompt: |
"Create an onboarding checklist for new employees hired into a [insert job role]." Examples of the job role might be "Senior Product Manager" or "Regional Sales Representative." |
Create artwork for training materials
In Slides, use Google Workspace with Gemini to create professional and engaging artwork for new employee training. Ask for any of a variety of styles, such as photography, watercolor, or sketch.
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Setup: |
In Google Slides, use Create image |
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Prompt: |
"A group of excited people starting at a new company.” For Style, choose Watercolor." |
to generate new artwork.Rewrite training content with a spin
Use Google Workspace with Gemini to create a more engaging training experience for new employees, such as by rewriting your training content with a story-telling tone.
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Setup: |
In a Google Doc, insert and select your training content. Then use Help me Write |
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Prompt: |
"Rewrite this training course as though you are telling a story." |
Speed up writing employee communications
Google Workspace with Gemini can help write detailed descriptions of complex company policies, announcements, or positions on important issues. Here are just a few ideas.
Email the company about a new VP
Email the company about a new VP and their plans for the future. Gemini can start from scratch, based on just the name of the department the VP will head up. Use the draft as a starting point, then add or replace details as necessary.
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Setup: |
In a Gmail compose window use Help me Write |
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Prompt: |
"Write an email notifying the entire company of a new VP who will be managing the [department name]. Include information about the VP's background and experience, as well as their plans for the department." |
Draft company policies
Use AI to help draft detailed descriptions of a company policy, such as return-to-office guidelines. Ask Gemini to use a specific tone, such as inclusive or understanding. Be sure to review generated drafts.
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Setup: |
In a Google Doc, use Help me Write |
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Prompt: |
"Write out a detailed plan for employees returning to the office. Use an understanding tone. Ask the employees to reach out to HR with any questions." |
Summarize complex benefits information
Gemini can help you write an easy-to-understand summary of complex information about company's benefits, such as health insurance, retirement savings, or paid time off. Use the draft as a starting point, then add or replace details as necessary.
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Setup: |
In a Google Doc, insert and then select the information you want to summarize. Then use Help me Write  to enter a prompt asking Gemini about the selection.
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Prompt: |
"This information about [complex topic] is long and difficult for employees to read. Rewrite this document to make it more casual. Use shorter sentences and paragraphs that include bullet points to highlight key points." Examples of complex topic might be "open enrollment," "health insurance benefits," "retirement savings," or "paid time off." |
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